Conference Safety and Childcare Information
AXYS cares about safety and security for all of our Family Conference attendees and we provide a family-friendly atmosphere at our events where all participants feel comfortable. With this in mind the board has adopted the AXYS Activities Conduct Policy. Please read this document. Your registration for attendance at any AXYS event indicates your agreement to abide by this policy and its terms. Should you not agree, you can apply to have your registration refunded by sending a request to our Board Chair.
Name Badges
AXYS requires attendees to wear their name badges at all times during the conference. You must display your badge to be admitted to the conference educational sessions as well as the Wisteria Lanes and other hotel areas being used by the conference.
Badges are picked up upon arrival when you check in at the registration desk. Should you lose your badge, please come back to the registration desk with a photo ID to receive a replacement.
Family members not attending sessions
We know that some of our conference attendees bring family members to assist with family member care. We welcome those family members and ask that if they wish to assist at the conference that they register with Ginnie Cover, our Chair as a conference volunteer so they can be issued a name badge. Please note if they are able to volunteer to assist others, or if they are only able to care for just your family member.
Children under 18
AXYS strives to create a family-friendly conference. Therefore, the registration fee for children ages 0-17 includes a professionally staffed child care center to give parents the opportunity to fully enjoy the speakers for both Saturday and Sunday. On Saturday, Children 11-17 will have the opportunity to participate in a Chromodiversity Camp which is also professionally staffed. The camp is available on a first come first serve basis with enrollment limited to 15. On Sunday, there will be a variety of activities for children 11 to 17 including board games, crafts and videos. Children ages 0-17 who are registered will have breakfast and lunch available on Saturday and Sunday. Bracelets will be provided for children 0-17 registered for childcare and Chromodiversity Camp indicating that they may have meals and participate in organized activities.
We warmly welcome older children and teens at our conference. We’ve contracted for 2 sessions in the Wisteria Lanes bowling center at the hotel. While these areas will be staffed with volunteers, parents are responsible for their children at all times. Parents will be required to sign children in and out of the childcare services or Chromodiversity Camp, and must provide a cell phone number where they can be reached at any time. Parents must be available at any time to collect their child in case any problem occurs.
Teens ages 13-17 need not be registered for the conference if they do not wish to have provided meals or to participate in childcare activities and camp. Children 0-12 must be supervised by a parent or other guardian if they are not registered.
Child Care Hours
- Saturday, July 26, 2025: 8:30 am to 5:00 pm
- Sunday, July 27, 2025: 8:30 am to 3:00 pm
Activities
- Developmentally appropriate activities will be provided by Night Owl Kids Care, LLC including DVDs, toys, games, craft and art supplies.
- Parents/guardians must label all clothes and toys brought to the childcare room with the child’s name. No valuable items can be left with the child in the childcare facility.
Food and beverages
- AXYS will provide water and light snacks as well as lunch in the childcare center.
- Please have your children eat breakfast prior to arriving in the center for the day.
Contact information
- Parents must provide a cell phone number where they can be reached at any time while the child is in the child care room. Parents must be available at any time to collect their child in the child care room in case any problem occurs while their child is being cared for.
- Parents or persons authorized by the parents to check child(ren) in and out need to bring their government issued photo ID, such as a driver’s license, state-issued ID, passport, or military ID.
Additional information
- The child care services will not administer any prescription medicine to the children. Parents/guardians must return to the childcare facility to dispense any medicine to their child.
- For the health of other children in care, sick children will not be allowed into the child care facility.
- Parents need to provide a sufficient number of diapers/pull-ups needed for the time in care to support proper hygiene for their children. Changing mats, wipes, hand sanitizer and cleaning materials will be provided by Night Owl Kids Care, LLC for the use of the caregivers during the hours of care.
